Microsoft Outlook 2021 is the preferred email client used to send and receive emails by accessing Microsoft Exchange Server email. Outlook also provides access to contacts, email calendars, and task management features.
Microsoft Outlook can be used as a standalone application, but it is also part of the Microsoft Office suite and Office 365, which includes Microsoft Excel and PowerPoint. Outlook 2021 can be used as a standalone personal email software, and business customers can use Outlook as multiuser software.
Outlook 2021 for Windows lets you better manage your inbox with new capabilities including Search at Top and Translator.
If you’re upgrading from Outlook 2019 to Outlook 2021 for Windows, you’ll still have all the features you’re used to – and you’ll see some new features, too!
Microsoft Outlook 2021 Features
Outlook 2021 provides the ability to store up to 99 gigabytes of data and set up automatic replies.
Additional features of Outlook include the following:
Calendar sharing. Users can share calendars to see the availability of colleagues when scheduling a meeting.
@Mentions. If a user types @ and the name of another user, Outlook will add that user to the email list, highlight the mention of that user, and notify the user.
Email Scheduling. Users can write emails for a longer time and choose when to send them.
Quick Parts. This function enables users to copy the text of one email and insert it into future messages. This feature is useful for users who have to send the same emails to multiple users.
New Item Alert. Incoming messages are overlaid on the user’s display, notifying them of new emails.
Ignore Messages. All messages in a conversation can be set to bypass the user’s inbox and go to the Deleted Items folder.
File Attachment Reminder. If a user mentions an attachment in an email but forgets to attach it, Outlook will ask them if they want to include the attachment before sending the message.
Clear Conversation option.
Automatic calendar updates. Outlook 2021 automatically adds flight, hotel, and car rental reservations to the calendar.
Top 10 Benefits of Using Microsoft Outlook 2021
1. Security
Keep Microsoft Outlook up to date and it will provide a good level of security. With cybercrime increasing yearly, Microsoft has taken steps to enhance security on its Outlook platform to protect customer information. These new and improved security features include protection against junk and phishing emails, which allows you to disable live links and block senders. Its built-in email scanner will even alert you when an untrusted source sends you something.
2. Search
With Microsoft Outlook, it’s easy to find whatever you’re looking for. This feature can also be used with any Outlook program, including contact managers and calendars.
3. Enhanced Connectivity
Microsoft Outlook 2021 keeps you connected by allowing you to connect to your mobile devices. If you decide to sync your Outlook account with your phone, you will have the added benefit of turning your calendar into a portable planner and receiving alerts about new and upcoming appointments even when you are out of the office.
4. Compatibility
If your email server runs on Microsoft Exchange, using Outlook is a walk in the park. With these two, anyone can use the service, even if you’re not a computer expert. All you have to do is open Outlook and enter your email address; Outlook and Exchange will handle the rest. Users don’t have to spend too much time on the configuration process and this allows them to easily complete tasks that they would otherwise have to rely on an IT expert to do. Switching computers in the workplace is one example of this.
5. Outlook Provides One-stop E-mail
With protocols like IMAP and POP3, you can have multiple accounts that can feed into one folder, which is managed by a set of guidelines. If that filing system doesn’t work for you, you can sort information into different folders based on each account. Outlook allows you to choose based on your preferences.
6. Connect with Others Easily
If you want to share your calendar with a colleague or client, Microsoft Outlook Calendar allows you to do so. There are no restrictions on who you can share your calendar with. You can choose who you want and you can share it with them. This allows them to access the information in the calendar when it is convenient for them to do so. In addition, Microsoft Outlook Calendar allows users to send text messages directly to the phone of anyone in their contact list with just the click of a button. They can also send customized business cards or share subscriptions and contact information.
7. Integrations
Outlook is designed to make sure you can get things done, by providing what you need to do so. It has a task list, calendar, address book, and calendar. It even has virtual sticky notes and all the different pieces are integrated, so you can drag and drop an email message to set an appointment or task or create a note. It also allows users to add other third-party apps like Skype and ACT. This ensures that users don’t have to worry when sending emails as it is very rare to find an app that is not compatible with a client’s Outlook email.
8. SharePoint
SharePoint is Microsoft’s collaborative platform that provides users with tools to create and manage their websites, workspaces, and intranets. However, users on the platform have to log on to check forum discussions or share shared documents and many clients don’t have the time to do that. Microsoft is aware of this fact, so it allows users to easily receive notifications by email and then click on the SharePoint site. Users can also participate in forum discussions by email or add content to shared workspaces.
9. Familiar User Interface
When it comes to productivity software, Microsoft Office is the market leader, which means the Outlook user interface is familiar to most users. So although there are many functionalities to learn, the basics will be relatively easy if you have used Microsoft Office. This familiarity shortens the learning curve and can save organizations a lot in training costs.
10. Organization
Outlook makes it easy to organize your assets. When it comes to sorting and management most email clients have some sort of rules for doing so. However, Outlook has raised the bar, allowing users to easily forward, redirect, or sort their messages based on its guidelines. It also gives you the option to send a variety of automated “Out of Office” messages to internal and external contacts based on the information you share.
Sometimes you send messages that you may need to follow up on at some point in the future, Outlook allows you to do so without any hassle. It has color-coded flags that you can use by creating a ‘Follow Up’ folder that collects links to all the messages you flag and then stores them in one place, so they’re easy to access when you want.
Wrapping Up
If you set up a custom cPanel email to send and receive messages in Outlook you’ll be one step closer to a more secure and professional email. Setting up is very simple. It’s something that people of all levels can do. If you’re ready to set up your email and need help then contact the experienced support agents at the Ramjet.com online store and if you don’t have cPanel hosting then get started with any of our affordable plans here.