An office’s print device is the cornerstone of an efficient workflow. It has a great say in determining productivity and progress. If your printer is not working properly, it can not only disrupt daily operations but also frustrate your team members.
When a thing like that happens, you have two options. You can either repair or replace it. Now, the big question is which strategy will be more suitable. There are several factors to consider to make an informed decision. The most important one is checking the overall repair cost.
You should also not ignore how your decision will impact efficiency in your office. If you are eager to enhance your insights on this topic, keep reading. This article will shed light on which approach is better between printer repair or replacement.
6 Factors to Consider When Fixing or Buying a Printer
Have you ever found yourself questioning, “Should I Repair or Replace Your Old Office Printer?” There is no doubt that replacing a printer is entirely different from repairing the existing one. However, while selecting between the two approaches you must consider factors like legacy status, security, and cost per page. Let’s focus on the top six factors to consider when fixing or buying a printer:
1. Consider Repair Cost
Most of the time, people do not consider the overall repair cost. As a result, they opt for fixing their old device spending as much amount as they could have used to buy the newer one. You must be vigilant about analyzing the overall expenses of repairing a printer versus purchasing the latest model.
If repairing a printer costs you close to or above buying a new device, you should choose the latter option. This way, you will be able to benefit from the newest technology and get rid of your outdated machinery. Selecting the right brand and a reliable supplier is also necessary in this regard. Businesses contact dealers of Xerox UAE to replace their broken devices with state-of-the-art printing tools.
2. Don’t Ignore Workflow
The fundamental goal of using a printer is to streamline workflow in your workplace. This is another factor that you must consider while deciding between printer repair and replacement. Your existing device might be too old to accommodate the latest requirements of the print department.
It might lack the modern features that an upgraded machine can offer. These include robust security measures, energy efficiency, integration with other mobile phones, and high-quality print results. Some new printers, like MFDs, can also serve multiple purposes. That is why purchasing a new technology might be better for enhancing workflow in your office.
3. Focus on Sustainability
According to a survey, 65% of customers claimed that they would prefer a brand that practices sustainability. This shows the importance of abiding by the standards of the Green Revolution in today’s business landscape. For this reason, sustainability is among the top six factors to consider when fixing or buying a printer.
The problem with outdated printers is that they are not good for the environment. Even if you get them fixed, they will still remain a hazard for our planet. On the other hand, brands are prioritizing sustainability while building new printers. Buying these new models will be a more environmentally friendly approach than repairing an older one.
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4. Check the Legacy Status
The legacy status of a device shows how outdated it is. When a machinery reaches its legacy status it means it is no longer suitable for usage. You must check your old printer for this point of view. Replacing it would be a better choice than repairing it if it has already reached its legacy status.
Multiple elements can help you determine this factor. For instance, you should check both the release and purchase dates of your old machinery. If it is about seven years old, you must get rid of it. Otherwise, it might be challenging to find its parts and leverage the latest firmware updates.
5. Prioritize Security
You might not know but your printer can be a high risk when it comes to the security of your valuable data. Before repairing your outdated machinery, considering the security is critical. Here is how an old device can increase the risk of cyberattacks despite repairing it:
- Lack of advanced security features
- Weak or no authentication mechanisms
- Enhanced chances of malware injection
- Increased probability of unauthorized access
For the above reasons, you must buy a new device with modern security measures. Contacting a reputed dealer can help you in this regard. You can reach out to suppliers of Xerox UAE to get the latest and secure models.
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6. Evaluate Cost Per Page
Last but not least, you might also want to compare the cost per page of your old machinery with a new one. An outdated printer generally has more CPP than that of an up-to-date device. Determining cost per page is not a hard nut to crack. Use the following formula for this purpose:
Due to lower efficiency, the CPP of your old printer will be much higher than a newer one. That is why getting the latest model will be the best decision to reduce your overall print expenses.
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Get a New Printer Now to Increase Workflow
Experts recommend buying a new printer over repairing an older one. It protects your organization from cybersecurity incidents and offers a more cost-effective print solution. Contacting a credible dealer is essential to purchasing a state-of-the-art printer to enhance workflow in your office.